<\/p>\n
<\/span>
\nAgenda:<\/b><\/span>
\n1. Introductions: (if any new members present)<\/span>
\n2. Acceptance of the agenda<\/span>
\n3. Kate Longpre\u2010 Manager, Victoria West Community Association<\/span>
\n4. Vicki White, Executive Director\u2010 Victoria Confederation of VCPAC<\/span>
\n5. Principal\u2019s Report<\/span>
\n6. Nomination of Communication Director<\/span>
\n7. Executive Reports<\/span>
\n a. Treasurer\u2019s Report (Carolyn, Jen and Tracey)<\/span>
\n b. President report (Mercedes)<\/span>
\n i. Facilities walk through update<\/span>
\n ii. BCTF \u2010 free presentations<\/span>
\n iii. School Planning Council Budget doc<\/span>
\n iv. New VWPAC logo<\/span>
\n v. Executive meeting schedule<\/span>
\n vi. Lock box and new PAC bin in office<\/span>
\n c. VCPAC report (Amy)<\/span>
\n8. Business\/Action items arising from previous minutes:<\/span>
\n a. Entertainment Book Fundraiser (Jaime)<\/span>
\n b. Recycling Update (Coral and Aaren)<\/span>
\n i. Delivering flyers to the community notifying neighbors of an upcoming Bottle Drive.<\/span>
\n ii. Rachel\u2010 needing parent help?<\/span>
\n c. Movie night review (Mercedes)<\/span>
\n d. Scholastic Book Fair review<\/span>
\n e. Magazine Subscriptions review (Debbie)<\/span>
\n f. Earthquake Kits (Mercedes\/Joe)<\/span>
\n g. Thrifty Foods update<\/span>
\n h. PAC contribution to Halloween Howl and VWCC Halloween Event\u2010 review\u2010 thanks to Shelley and Mrs Kosh<\/span>
\n9. New business<\/span>
\n a. How to recognise parent volunteers\/staff for their contributions\u2010 (Mercedes)<\/span>
\n b. Policy re: teacher request for extra funds for special events\/situations<\/span>
\n c. Holiday Sale\u2010 donations, where surplus after sale should be donated<\/span>
\n d. Schedule next Visioning Meeting\u2010 to continue work on PAC Vision Statement (Debbie)<\/span>
\n
<\/span>
\nItem 1:<\/b> Introductions (if any new members present)<\/span>
\n\u2022 10 members present including Vicki White \u2013 VC PAC President<\/span>
\n
<\/span>
\nItem 2:<\/b> Acceptance of the agenda<\/span>
\n\u2022 Parent asks for an issue to be added<\/span>
\n\u2022 Agenda accepted<\/span>
\n
<\/span>
\nItem3:<\/b> Kate Longpre\u2010 Manager, Victoria West Community Association<\/span>
\n\u2022 Breakfast with Santa from 9:00 \u2013 11:00 am on Dec. 16th<\/span>
\n\u2022 FREE Music Explorers class for 8\u201010 year olds on January 23rd (only space for 10, so register <\/span>early!)<\/span>
\n\u2022 Community Association Annual General Meeting on November 27th<\/span>
\n
<\/span>
\nItem 4:<\/b> Vicki White, Executive Director\u2010 Victoria Confederation of VCPAC<\/span>
\n\u2022 Welcomes parent to attend the VCPAC Meeting on the 4th Tuesday of the month<\/span>
\n\u2022 Upcoming issues: Wi\u2010Fi moratorium in Elementary Schools may be lifted. Would like parent <\/span>input once the research was been presented. www.vcpac.ca will have all the information.<\/span>
\n\u2022 PAC Congress this Tuesday at 6pm at SJ Willis. Great for networking as well as discussing the <\/span>following topics: Self\u2010Regulation (teaching student to modify their behaviour), PAC Operations, <\/span>School Culture, Bullying, and Ask the Superintendant. Info: info@bcpac.ca<\/span>
\n\u2022 Saturday, Feb. 23rd is the Vancouver Island Parent Conference from 8:30\u20104:30 pm. $70 includes <\/span>breakfast and lunch as well as 2 keynote speakers and many others. Each PAC receives two free <\/span>tickets. Register by Feb. 1st. See www.vipc.ca<\/span>
\n
<\/span>
\nItem 5:<\/b> Principal\u2019s Report<\/span>
\n\u2022 Thanks to parents who attended the Remembrance Day Ceremony<\/span>
\n\u2022 The Christmas Celebration will likely be on the Thursday of the last week of classes with <\/span>Tuesday for dress rehearsals.<\/span>
\n\u2022 Reports cards will be sent home on Dec. 6th. Parents should feel free to meet with Teachers to <\/span>discuss.<\/span>
\n\u2022 The Earthquake Preparedness Plan is near completion and will be available on the school\u2019s <\/span>website.<\/span>
\n\u2022 On November 30th Joe and Jana would like help from parents to take inventory of the <\/span>earthquake kits from 9:15\u201011:30. Those that are available should gather in the office at 9:15 <\/span>am.<\/span>
\n
<\/i><\/span>
\nAction items:<\/i><\/span>
\nJoe will ensure that the Emergency Preparedness Plan is shared with Parents.<\/span>
\nPAC will discuss replacing the food and water in the kits once an inventory has been <\/span>established.<\/span>
\n
<\/span>
\nItem 6:<\/b> Nomination of Communication Director<\/span>
\n\u2022 Mercedes Calvert nominated Amy Bronee as the PAC Communications Director in charge of our <\/span>website, attending VC PAC Meetings and generally encouraging better communication between <\/span>the PAC and Parents.<\/span>
\nSeconded by Coral Forbes and all voted in favor<\/span>
\n
<\/span>
\nItem 7:<\/b> Executive Reports<\/span>
\na. Treasurer\u2019s Report (Carolyn, Jen and Tracey)<\/span>
\n\u2022 Entertainment Books doing well<\/span>
\n\u2022 General account has $6929.27 (invoice for Entertainment books still needs to be paid)<\/span>
\n\u2022 Gaming account balance: $181.04<\/span>
\n\u2022 TD Bank was contacted and Carolyn will email the Manager regarding monetary<\/span>
\ndonations towards PAC initiatives<\/span>
\n\u2022 Can Lit books for the library will cost $1000 \u2013 approved at the beginning of the year<\/span>
\n\u2022 We have also committed $1000 for two Arts & Culture Events<\/span>
\n
<\/i><\/span>
\nAction item:<\/i><\/span>
\nCarolyn will organize an Executive Budget Meeting by the end of the year to go over 2013\/2014 <\/span>Budget Priorities.<\/span>
\n
<\/span>
\nb. President report (Mercedes)<\/span>
\ni. Facilities walk through update \u2013 see Carolyn\u2019s notes in Appendix 1<\/span>
\nii. BCTF \u2010 free presentations<\/span>
\n
<\/i>
\nAction items:<\/i>
\nMercedes will look into booking a Thursday evening in the gym for a free presentation for <\/span>parents (and the wider community?)<\/span>
\n
<\/span>
\niii. School Planning Council Budget doc \u2010 Done<\/span>
\niv. New VWPAC logo\u2010 Approved (LOVED!) by PAC. Huge thank you to Shelley for the <\/span>great bookmarks.<\/span>
\nv. Executive meeting schedule\u2010 Monthly before the General PAC Meeting.<\/span>
\n
<\/i>
\nAction item:<\/i>
\nDebbie will organize a Visioning Meeting in December possibly in conjunction with or in lieu of <\/span>the Executive Meeting<\/span>
\n
<\/span>
\nvi. Lock box and new PAC bin in office \u2010 Approved by PAC ($45)<\/span>
\n
<\/span>
\nc. VCPAC report (Amy)<\/span>
\n\u2022 At Willows Elementary on October 23rd.<\/span>
\n\u2022 Colquitz Middle School would like playground equipment purchased by the District and is <\/span>considering sending a letter to the Premier. FYI: Installation costs are the same as the cost <\/span>of the playground equipment.<\/span>
\n\u2022 Also discussed the No Zero policy: issuing a zero to a student does not encourage the child <\/span>to work harder. More important to secure the self esteem of the student and support them <\/span>in improving their grades.<\/span>
\n
<\/span>
\n8. Business\/Action items arising from previous minutes:<\/span>
\na. Entertainment Book Fundraiser (Jaime)\u2010 absent<\/span>
\n
<\/span>
\nb. Recycling Update (Coral and Aaren)<\/span>
\ni. Delivering flyers to the community notifying neighbors of an upcoming Bottle<\/span>
\nDrive. \u2013 Aaren absent<\/span>
\nii. Rachel\u2010 needing parent help? \u2010 Not anymore. Seems to be going well.<\/span>
\n
<\/span>
\nc. Movie night review (Mercedes) \u2013 Made ~$100. Will do it again but we request that an <\/span>Administrator is present to calm the children. Talked about holding the Movie Night in <\/span>the Library to prevent the running around, but decided that the space was too small to <\/span>accommodate all of the kids.<\/span>
\n
<\/span>
\nd. Scholastic Book Fair review \u2013 Jana absent<\/span>
\n
<\/span>
\ne. Magazine Subscriptions review (Debbie) \u2010 Magazines can still be ordered online until <\/span>January. Subscriptions are down but we still made $700 overall (~$275 to PAC)<\/span>
\n
<\/span>
\nAction item:<\/i><\/span>
\nDebbie will confirm that the account is still open.<\/span>
\n
<\/span>
\nf. Earthquake Kits (Mercedes\/Joe)\u2010 discussed during Principal\u2019s Report and Executive <\/span>Meeting<\/span>
\n
<\/span>
\ng. Thrifty Foods update (Conan) \u2013 Poster up and cards available at the Community Center. <\/span>$90 made in October and $100 so far this school year. Money is dedicated to the two <\/span>Arts & Culture events that we have committed to.<\/span>
\n
<\/span>
\nAction item:<\/i><\/span>
\nAmy will advertise online and put a box of cards in the staff room with a note reminding staff <\/span>that it is an easy way to support the PAC (which supports the Teachers!) and the cards make <\/span>great Christmas gifts!<\/span>
\n
<\/span>
\nh. PAC contribution to Halloween Howl and VWCC Halloween Event\u2010 review\u2010 thanks to <\/span>Shelley and Mrs Kosh<\/span>
\n
<\/span>
\n9. New business<\/span>
\na. How to recognize parent volunteers\/staff for their contributions\u2010 (Mercedes)\u2010 skipped <\/span>due to lack of time, will be on next agenda<\/span>
\n
<\/span>
\nb. Policy re: teacher request for extra funds for special events\/situations\u2010 we would prefer <\/span>that teachers come to the PAC meeting to request extra funds or at least send a written <\/span>request to the PAC email.<\/span>
\nc. Holiday Sale\u2010 December 14 all day. Parents are invited to help with set up on Thursday, <\/span>Dec. 13 that dismissal. It is also helpful if you wait to bring in donations until that day. <\/span>Plastic bags are also needed.<\/span>
\n
<\/span>
\nAction item:<\/i><\/span>
\nMercedes will let us know if George Jay would like the leftover items and then at that time we <\/span>will discuss an alternative (Big Brothers Big Sisters? WIN?) if needed.<\/span>
\n
<\/span>
\nd. Schedule next Visioning Meeting\u2010 to continue work on PAC Vision Statement (Debbie)<\/span>
\n
<\/span>
\nAction item:<\/i><\/span>
\nDebbie will find the best date for the Visioning Meeting<\/span>
\n
<\/span>
\ne. New concern: Parent raised concerns over bullying behavior in school. Parent referred <\/span>to VCPAC for advocacy and support.<\/span>
\n
<\/span><\/p>\n
<\/span>
\n
<\/span>
\nAPPENDIX 1<\/b><\/span>
\nNotes from School Walk through with Facilities and School representatives<\/span>
\nOctober 17, 2012<\/span>
\n
<\/span>
\nAttendees:<\/b><\/span>
\nGlen Miller, title, Facilities Manager SD61 Victoria School Board<\/span>
\nSteve Crowell, Head Foreman SD61 Victoria School Board<\/span>
\nJoe Cardle, Principal of Victoria West Elementary<\/span>
\nMercedes Calvert, Victoria West PAC President<\/span>
\nCarolyn Morris, Victoria West PAC Treasurer<\/span>
\n
<\/span>
\nGOAL of the MEETING:<\/b><\/span>
\nTo identify deficiencies in the Victoria West Elementary School external infrastructure, and prioritize what would <\/span>get attention. The group walked around the school, paying special attention to the lower field area.<\/span>
\n
<\/span>
\nCOMMENTS:<\/b><\/span>
\n\u2022 Rain Garden is not under the routine maintenance of the School Board. PAC needs to organize this.<\/span>
\n\u2022 School had been painted not that long ago. (I think Steve said that outside painting rotation (hopscotch <\/span>lines, basketball court lines, etc) is every 3 years. Ours was done 2 years ago.)<\/span>
\n\u2022 Murals at front need to be replaced\/repaired<\/span>
\n\u2022 Baseball chain link is rusted and ripped\u2010 Steve stated that this happens periodically\u2010 it will get repaired <\/span>on a regular maintenance “cycle”<\/span>
\n\u2022 concrete around the ball wall needs to be replaced; this is a significant investment and will require longterm <\/span>fundraising \u2010 School District is not prepared to take this on<\/span>
\n\u2022 both basketball court stands nearest to the ball wall were not being used due to poor cement \u2010 it was <\/span>felt that because VW is now a K\u20105 school, two full basketball courts were not necessary\u2010 two backboards <\/span>were replaced, two were removed<\/span>
\n\u2022 wooden playground infrastructure in the lower field was deemed fine for continued use\u2010 the School <\/span>District “grandfathered” these types of play structures (i.e. did not remove them) but because of the use <\/span>of chemically treated wood, they will not replace any pieces that become damaged or broken<\/span>
\n
<\/span>
\nACTIONS:<\/i><\/span>
\n\u2022 Board to repair broken wooden border around the wooden playground infrastructure in the lower field<\/span>
\n\u2022 Board agreed to “weed” the cracked concrete within the basketball court<\/span>
\n\u2022 Board agreed that the supports for the chain link around the basketball area could be sprayed to look <\/span>